📋 Overview
- Shift Pattern: Day (08:00–20:00) and Night (20:00–08:00)
- Day Staff: 4 Nurses + 12 Carers = 16 per shift
- Night Staff: 2 Nurses + 8 Carers = 10 per shift
- Contract: 3 shifts per week = 36 hours
- Week Coverage: Monday through Sunday
👥 Staffing Model
Daily Requirements
| Shift | Hours | Nurses | Carers | Total |
|---|---|---|---|---|
| Day | 08:00 – 20:00 | 4 | 12 | 16 |
| Night | 20:00 – 08:00 | 2 | 8 | 10 |
| Daily Total | 6 | 20 | 26 |
Shifts & Hours Summary
| Staff/Day | Shifts/Day | Hours/Day | Shifts/Week | Hours/Week | Shifts/Month | Hours/Month | Staff | |
|---|---|---|---|---|---|---|---|---|
| Day Nurses | 4 | 4 | 48 | 28 | 336 | ~121 | ~1,452 | 9 |
| Night Nurses | 2 | 2 | 24 | 14 | 168 | ~61 | ~732 | 4 |
| Day Carers | 12 | 12 | 144 | 84 | 1,008 | ~364 | ~4,368 | 28 |
| Night Carers | 8 | 8 | 96 | 56 | 672 | ~243 | ~2,916 | 19 |
| Total | 26 | 26 | 312 | 182 | 2,184 | ~789 | ~9,468 | 60 |
Each shift = 12 hours. Monthly based on ~4.33 weeks/month average.
Key Numbers:
- Daily: 312 hours of care coverage
- Weekly: 2,184 hours
- Monthly: ~9,468 hours
- Per Staff: 36 hours/week (3 × 12-hour shifts)
Note: With 36-hour contracts (3 shifts/week), some gaps are unavoidable:
- Day Nurses: 9 staff × 3 shifts = 27, need 28 → 1 Open Shift/week
- Night Nurses: 4 staff × 3 shifts = 12, need 14 → 2 Open Shifts/week
These OS shifts can be covered by overtime or agency staff.
Recommended Headcount (with 20% contingency)
Nurses
13
Day: 9 | Night: 4
Carers
47
Day: 28 | Night: 19
Total Staff
60
+ OS coverage needed
Support Departments
| Department | Staff | Hrs/Person | Shift | Days | Total Hrs/Wk |
|---|---|---|---|---|---|
| Housekeeping | 4 | 45 | 08:00–17:00 | Mon–Sun | 180 |
| Laundry | 1.5 | 45 | 08:00–17:00 | Mon–Sun | 67.5 |
| Head Chef | 1 | 40 | 07:00–17:00 | Mon–Sun (rota) | 40 |
| Cook | 1 | 40 | 07:00–17:00 | Mon–Sun (rota) | 40 |
| Kitchen Assistant | 2 | 45 | 08:00–17:00 | Mon–Sun | 90 |
| Activities Lead | 1 | 38 | 08:00–18:00 | Mon–Sun (rota) | 38 |
| Activity Staff 2 | 1 | 30 | 08:00–18:00 | Mon–Sun (rota) | 30 |
| Activity Staff 3 | 1 | 24 | 08:00–18:00 | Mon–Sun (rota) | 24 |
| Maintenance Lead | 1 | 40 | 08:00–16:00 | Mon–Fri | 40 |
| Maintenance 2 | 1 | 24 | 08:00–16:00 | 3 days/week | 24 |
| Home Administrator | 1 | 40 | 09:00–17:00 | Mon–Fri | 40 |
| Receptionist | 1 | 48 | 09:00–17:00 | Mon–Sun | 48 |
| Support Total | 16.5 | 661.5 |
Complete Staffing Summary
Care Staff
60
2,184 hrs/week
Support Staff
16.5
662 hrs/week
Total Headcount
76.5
2,846 hrs/week
📄 Employment Contract
Contract Terms
| Hours | 36 hours per week (3 × 12-hour shifts) |
| Shifts | Day (08:00–20:00) or Night (20:00–08:00) |
| Days | Monday – Sunday (rotation includes weekends) |
| Break | 1 hour unpaid per shift |
| Probation | 6 months |
| Notice | 4 weeks (post-probation) |
Job Duties
- Personal care (washing, dressing, toileting)
- Mobility assistance and transfers
- Meal service and feeding support
- Recording and reporting resident conditions
- Maintaining clean, safe environment
Signatures
Employee
Employer
📅 Annual Leave
Entitlement
- 5.6 weeks per year (201.6 hours for 36hr/week)
- Carry over: up to 5 days with approval
Booking Rules
| Duration | Notice |
|---|---|
| 1–2 days | 1 week |
| 1 week | 4 weeks |
| 2+ weeks | 8–12 weeks |
Minimum Staffing (Leave Not Approved Below)
| Shift | Min Nurses | Min Carers |
|---|---|---|
| Day | 3 | 10 |
| Night | 2 | 6 |
📆 6-Month Staff Rota (March – August 2026)
Key:
D = Day (08:00–20:00)
N = Night (20:00–08:00)
— = Rest
OS = Open Shift (overtime)
Requirements: Day = 4 Nurses + 12 Carers | Night = 2 Nurses + 8 Carers
Contract: Each staff works exactly 3 shifts per week (36 hours)
Requirements: Day = 4 Nurses + 12 Carers | Night = 2 Nurses + 8 Carers
Contract: Each staff works exactly 3 shifts per week (36 hours)
📋 Key Policies
Sick Leave
- Phone manager 1+ hour before shift (no texts)
- Self-cert for first 7 days; fit note after
Uniform
- Tunic provided (3 per staff); dark trousers (self-provided)
- Closed-toe, non-slip black shoes; ID badge visible
Training (Annual)
- Moving & Handling, Safeguarding, First Aid, Medication, Fire Safety, Infection Control
📝 Forms
1. Emergency Contact
| Employee Name: | |
| Emergency Contact 1: | |
| Phone: | |
| Emergency Contact 2: | |
| Phone: |
2. Leave Request
| Employee: | |
| Dates: | From ______ to ______ |
| Decision: | ☐ Approved ☐ Declined |
| Manager: |
3. Sickness Self-Cert
| Employee: | |
| Absence: | From ______ to ______ |
| Reason: | |
| Fit to return? | ☐ Yes ☐ No (fit note attached) |
4. Induction Checklist
| Item | ✓ | Date |
|---|---|---|
| Contract signed | ☐ | |
| DBS submitted | ☐ | |
| Emergency contacts | ☐ | |
| Uniform issued | ☐ | |
| ID badge | ☐ | |
| Fire safety induction | ☐ | |
| First shadow shift | ☐ |
64-Bed Care Home Staffing Package · February 2026